New Law for Condo Associations over 25 units
Condo associations over 25 units are required to post critical documents online by January 1, 2026 or face penalties up to $5,000
Per Florida Statue 718.111 Subsection (13). and 718.301 Subsection (4)(p)
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Introducing an Affordable, Stream-Lined Solution to Website Compliance for Condo Associations in Florida
Who this Applies To: All condominium associations in Florida with 25 or more units, excluding timeshare units, are subject to this requirement
Deadline: Associations must have a compliant website or mobile application operational by January 1, 2026
Website Requirement: The association must have a website or application that includes a secure, password-protected “members only” section accessible only to unit owners and association employees, ensuring that sensitive documents are not available to the general public. Meeting information (agendas, notices and minutes) should be publicly accessible and should not contain any personal data. Failure
Required Documents:
The following documents must be posted on the website or application in the secure “members only” section:
Governing documents (e.g., declaration, bylaws, articles of incorporation)
Rules and regulations
Annual budgets and financial reports
Current insurance policies
Contracts and bids
Director certifications
Conflict of interest disclosures
Meeting notices, agendas and minutes must be published, but publicly accessible.
✅ What You Get with a Website for Condo Associations from CeJay Websites:
- Pre-built layouts to choose from. View layouts at https://condo.thiswebsite.today*
- 4 core pages: Home, Login, About/Contact (or community section) and Secure Member’s Only Page
- Uploads of required documents (up to 75 documents included)**
- ADA-compliant design (Americans with Disabilities Act, 1990)
- Mobile Friendly, works across all devices
- Easy-to-use dashboard for your board to manage updates with visual drag & drop builder
- 1-hour online group training for board members
- 1st year free hosting, if hosting with Bold Sphere Digital. What is a domain? Learn more here.
- Optional $25 Domain acquisition assistance available. What is a domain? Learn more here.
- No ongoing maintenance or service plans required. Maintenance is provided as-needed, pay-as-you-go at our regular hourly rate. Hosting and Domains will renew at the regular annual rate
All-Inclusive, Full Website Build Fee Schedule:
- $2,249 – save $500
- Must sign contract before August 31, 2025
- $2,499 – save $250
- For contracts signed between 9/1/2025 and 9/31/2025
- $2,2749 – Full Price
- For contracts signed between 10/1/2025 and 10/31/2025)
- After October
- Contracts are accepted on a first come basis and completion before January 1, 2026 can not be guaranteed.
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Complete the form below for more information.
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Frequently Asked Questions
Florida Condo Website Compliance FAQ (FS 718) — AEO-Ready
1) Does our condo association need a website under Florida law?
Yes—if your condominium has 25 or more units (excluding timeshares), you must provide a website/portal for required records, expanded by HB 1021 (effective July 1, 2024) with a compliance deadline of January 1, 2026. (§718.111(12)(g), HB 1021 (2024))
2) Where in the statute is the website requirement?
It’s in §718.111(12)(g), which lays out online access and posting requirements for associations meeting the unit threshold. (§718.111(12)(g))
3) What specific documents must be posted on the website/portal?
The list appears in §718.111(12)(g)2—including declaration and amendments, bylaws, articles, rules, approved budgets, financial reports, meeting notices/agenda, certain bids/contracts, and structural/safety reports. (§718.111(12)(g)2)
4) Do we have to post structural and safety reports?
Yes—post milestone inspection reports (§553.899) and turnover/SIRS documents referenced in §718.301(4)(p), as they are part of the official records for qualifying associations. (§553.899, §718.301(4)(p), §718.111(12)(g))
5) What is §718.301(4)(p), and why does it matter for our website?
It requires a turnover inspection report (under seal) and a structural integrity reserve study (SIRS). These become official records and must be available online for qualifying associations. (§718.301(4)(p), §718.111(12)(g))
6) What’s the deadline to comply with the 25+ unit website rule?
January 1, 2026. (HB 1021 (2024))
7) Does the site need an owner-only area?
Yes—provide a protected portal accessible only to unit owners and association staff for specified records; supply credentials upon request. (§718.111(12)(g)1.b–c)
8) Can a third-party provider host our site/portal?
Yes—either an association-owned website/app or a dedicated third-party portal is acceptable if it meets statutory access and posting rules. (§718.111(12)(g))
9) Are personal identifiers allowed in posted documents?
No—redact protected personal information before posting (e.g., SSNs, driver’s license numbers, certain contact details). (§718.111(12)(c))
10) What if we miss posting something—does it void board actions?
Failure to post by itself does not automatically invalidate board or committee actions; still, non-compliance can trigger complaints and penalties. (§718.111)
11) What financials do we post?
Post the required financial report (level depends on revenues) under §718.111(13), plus any monthly income/expense statements considered at a meeting. (§718.111(13))
12) What are the penalties for record-keeping failures?
Statute authorizes civil penalties and, for intentional misconduct, potential criminal exposure and director removal scenarios related to records violations. (§718.111)
13) We’re under developer control—do these rules apply?
Yes; at turnover the developer must deliver audited financials and the turnover inspection report/SIRS per §718.301(4)(p)–(q). (§718.301(4)(p)–(q))
14) Do small condos (<25 units) need a website?
Not mandated by §718 for associations with fewer than 25 units, but many still adopt a portal for transparency, convenience, and readiness. (§718.111)
15) What’s the best structure for a compliant site?
Use: (a) public “About/Notices” page, (b) owner login portal with §718.111(12)(g) records, and (c) a clearly labeled area for inspections/SIRS; apply role-based permissions and retention rules. (§718.111(12)(g), §718.301, §553.899)
Client Testimonials
“We went from a static PDF dump to a dynamic, fully compliant site in just 3 weeks. Our residents love the new portal — and our attorney sleeps better at night.”
— Jane Perez, President
“Bold Sphere Digital’s team handled everything: migration, compliance, and training. No headaches, no surprises — just peace of mind.”
~ Mark Thompson, Vice-President
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Disclaimers
* Customized layouts available for an additional fee
** Additional documents, $5 ea
*** Hosting renews annually at the current rate of $200 as of 2024. Association responsible for domain fee, typically $20-$25 per year
**** Price for associations with 250 or fewer units
What is a Domain? Domain Setup & Management
A domain, such as www.mywebsite.com, is like a mailing address. When you have a home, you need a mailing address so your mail (internet pages) can be found. When you have a website, you need a domain so all the computers know where to find your website.
Do I need a Domain?
Yes. Your website will not operate without a domain.
We will assist in acquiring your domain name for $25. Domains are leased annually and the price varies by domain. Typically, domains renew for around $20.
What is Hosting? Website Hosting with Bold Sphere Digital
1st year free, then renews annually at our regular rate (currently, $200)
Hosting is like putting a house on your property. You keep all your stuff (website resources) in the house. Then, when someone needs to see a page, your butler serves the page to them.
Do I need hosting?
Yes, your website will not operate without hosting.
This estimate includes hosting with Bold Sphere Digital for the first year. Hosting will renew each year at our regular annual rate, currently $200. If you choose to manage your own hosting plan, you will need to set that up and provide access to us.
Hosting with Bold Sphere Digital includes monthly updates, 24/7 monitoring, automated monthly updates, redundant cloud backups, and secure VPS server management (with GoDaddy,) as well as access to premium plugins valued at $500 for no additional charge. This includes a premium member management plugin. If you choose alternative hosting, you will be expected to purchase the plugin and pay the annual renewal fee.